Features & Screenshots

See what College Tools does with the colleges and deadlines you put into it. Ready to start? Follow our setup guide

Adaptive Task Management

The plan builds itself from the colleges and deadlines already in your workbook — 109 task templates across 15 workstreams, filtered down to only what your family actually needs.

  • Anchored to real deadlines. Tasks schedule backward from each college's own dates, resolve their dependencies, and adjust when you start late.
  • Everyone knows their job. Each task carries an owner — student, parent, shared, or counselor — with effort estimates and optional weekly hour limits.
  • Only what applies. Testing, CSS Profile, athletic recruiting, visits, interviews, and portfolio tasks appear only when you turn them on.
  • Preview before anything changes. See every addition, reschedule, and reassignment before it's written to the sheet.
  • Your work is never lost. Completed tasks, notes, locked dates, and tasks you wrote yourself survive every regeneration.
  • This Week. A focused view of what's due now, with owner and college breakdowns and a rolling 90-day horizon.

College Data Import

Automatically populate college information from official sources

Colleges sheet with imported College Scorecard data including acceptance rate, cost of attendance, net price, and SAT and ACT ranges

Application Timeline Tracker

Never miss a deadline with comprehensive application tracking

Application Timeline sheet tracking application type, deadlines, and document due dates for each college

Financial Comparison

Compare costs and financial aid across all your target schools

Financial aid comparison showing net price, applicable tuition, and four-year cost burden across colleges

Travel Planner

Distance from home, whether the trip is a drive or a flight, and the annual travel cost of each school — the number most college comparisons leave out entirely.

Campus Visit Planner

Plan and track campus visits with integrated scheduling

Dashboard

A generated command center: key statistics, cost analysis, top-scoring schools, scholarship totals, application list balance, decision outcomes, and a What's Due Next feed that flags overdue and upcoming items.

Ready to Get Started?

Copy the template and follow our step-by-step guide to set up College Tools

Copy Template Setup Guide